OPEN CALL FOR ICT INFRASTRUCTURE ESTABLISHMENT AND SUPPORT AT THE BIOVISION AFRICA TRUST (BvAT)

About Biovision Africa Trust (BvAT)

Biovision Africa Trust (BvAT) is a not-for-profit organization established in Kenya in 2009 by the Biovision Foundation for ecological development in Switzerland and supported by the International Centre of Insect Physiology and Ecology (ICIPE) in Nairobi. The Trust’s goal is to alleviate poverty and improve the livelihoods of smallholder farmers in Kenya and other African countries through supporting dissemination of information and knowledge on appropriate technology to improve human, animal, plant, and environmental health.

The overall goal of the Trust is to sustainably improve the lives of the people in Africa while conserving the environment as the basis for all life. Our vision is a food secure African continent with healthy people living in a healthy environment. Our Mission is to alleviate poverty and improve the livelihoods of rural communities in Africa through disseminating relevant agricultural information to small holder farmers and supporting likeminded organizations and institutions.

In this context, BvAT provides well researched and validated information in four interrelated thematic areas of ecological development; Animal Health, Plant Health, Human Health and Environment Health using various communication pathways; Print (The Organic Farmer and Mkulima Mbunifu magazines), Broadcast (TOF and MkM radios), Electronic media (web-based knowledge database, mobile phone and computer applicatons), and field outreach services.

About ICT Environment

At inception, BvAT was hosted and supported by the International Centre of Insect Physiology and Ecology (ICIPE). As such, all the ICT services were and are still provided by ICIPE. Services provided by ICIPE’s IT department include; a reliable LAN and Datacenter infrastructure, providing both Wired and Wireless Access to local shared resources as well as Internet Access, an Avaya based IP Telephone system, an application Server for the Financial Management Systems (i.e. Financial Accounting and Payroll), file storage servers, and advising on the best and convenient ICT gadgets to use in the market. These services are provided at a cost which BvAT is finding unaffordable and unsustainable.

Purpose of assignment

This call is therefore aimed to identify a suitable firm to enable BVAT setup its stable and reliable LAN and Datacentre ICT infrastructure providing both Wired and Wireless Access to local shared resources as well as Internet Access, an Avaya based IP Telephone system, an application Server for the Financial Management Systems (i.e. Financial Accounting and Payroll), file storage servers, and advising on the best and convenient ICT gadgets to use in the market.

Scope of work

BvAT has about 41 staff with 17 in its Nairobi office and 25 in the field offices. The successful firm shall be expected to;

  • Define the Network and ICT requirements for BvAT based on the identified needs to ensure a functional and robust system against cyber threats and attacks,
  • Map out detailed Network Design and ICT plan for optimal service delivery,
  • Provide a reliable LAN and Datacenter infrastructure to provide both Wired and Wireless Access to local shared resources as well as Internet Access,  Avaya based IP Telephone system,
  • Provide in the LAN and Datacenter infrastructure Application Server for the Financial Management Systems (i.e. Financial Accounting and Payroll),
  • Provide File storage servers to provide network storage for all staff in a bid to secure the organization’s project and administration documents,
  • Migrate all BvAT’s data from the current LAN and ICT Support infrastructure of ICIPE to the new BvAT’s own system,
  • Advice on cost effective ICT technologies, gadgets to use in the market,
  • Provide an enterprise Antivirus System,
  • Provide a robust cloud backup system, 
  • Provide printing services,
  • Advise BvAT on the main features of an appropriate internet usage policy,
  • Provide technical support when needed through a service level agreement (SLA).

Requirements/ Qualifications

We are seeking a firm with proven understanding and experience on institutional ICT requirements and service provision.

The following specific qualifications and competencies are desired:

  • A university degree in Information Technology or related field with a minimum of five years of relevant experience in ICT applications or related field.
  • Proven experience in providing similar services with reputable institutions (including international NGOs), including identifying, designing and implementing ICT solutions, and preparing budgets.
  • Knowledge and experience in sourcing and installing ICT hardware and software as well as new and emerging technologies.
  • Should demonstrate the capacity to provide these services.

How to Apply

The Consultancy is available immediately. We shall receive applications until when the position will be filled. Interested firms should submit their profiles demonstrating their key qualifications and experiences relevant to this type of task (e.g. web links to previous work), a technical and financial proposal, type of maintenance support agreements and warranty details, time-line for the consultancy, names and addresses of three (3) referees (with day time telephone numbers, e-mail address and fax numbers) should be sent to: HR and Admin Department, C/O icipe, P. O. Box 30772-00100, Nairobi, info@biovisionafrica.org

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